10 Questions For Vendors

Officiant

Sitting down for a chat with your potential officiant can reveal a lot about his or her style and demeanor. Above all, look for someone who makes you feel comfortable and is respectful of your wishes and individuality. To get the ball rolling, be sure to ask these questions to help you choose an officiant.


  1. Are you comfortable working with our denomination or providing a non-religious service?

  2. How do you generally run a wedding ceremony?

  3. Can you give us some examples of your style of homily/speech?

  4. What do you wear to the event?

  5. Are you available for our rehearsal?

  6. Do you have any suggestions for readings or traditions?

  7. Is there a preferred set of vows you like to use? Is it okay to write our own?

  8. Do you prefer to attend the reception?

  9. Do you offer pre-marital spiritual counseling if we are interested?

  10. Do you only perform services in a church/temple, or are other venues okay?

DJ Or Band

When speaking to a potential DJ or band for the wedding, you need to be sure you are on the same page. Be sure to bring these questions with you to ensure that your meeting will cover all the important basics.


  1. Have you worked at this wedding venue before?

  2. Do you provide all your own equipment, or does the venue need to provide anything?

  3. How much set up time do you require?

  4. Will you be comfortable doing announcements throughout the wedding?

  5. Can we send you a list of our desired songs, and a “do not play” list?

  6. Do you provide service that matches the formality/style of our wedding?

  7. What do you wear to the wedding?

  8. Can you provide microphones and speakers for the ceremony/toasts?

  9. Can you provide the exact version of specific songs we request, or can we bring you a CD?

  10. If the reception runs long, what do you charge for overtime?

Photographer

Florist

You may not be well versed in the art of flowers, so it is important that your florist has enough experience and knowledge to turn your creative ideas into concrete solutions. To make sure you are both on the same page, be sure to obtain answers to these 10 important questions.

VENDOR QUESTIONNAIRE: FLORIST


  1. Do you offer deals on wedding packages?

  2. Do you provide centerpieces as well as bouquets/coursages?

  3. Do you provide flowers for the cake?

  4. Do you offer décor options for the venue?

  5. Have you ever worked at our venue before?

  6. Do you deliver the flowers, or do they need to be picked up?

  7. Do the flowers need any special care between drop off and the wedding?

  8. If I want to make my own centerpieces, can you provide the materials for them?

  9. What flowers do you recommend for my color palette/style/season?

  10. Do you require a deposit?

Venue

One of the biggest initial decisions will be choosing the wedding venue. With so many beautiful choices, it can be easy to lose track of critical basic considerations. Get concise answers to these 10 questions from the venue manager before making a final decision.

  1. What services do you include? What services can be added for an additional cost?

  2. How long will we have the venue, including set-up and clean-up time?

  3. Do we need to provide insurance, or does the venue carry a policy?

  4. How many people can comfortably fit at the venue?

  5. Do you offer rain cover? Heaters?

  6. What is your parking situation? Will guests have to pay for parking?

  7. Do you charge corkage/cake cutting fees?

  8. What is your cancellation/rescheduling policy?

  9. Are there any usage restrictions- for example, nailing/taping decorations?

  10. Are there any outside vendors you recommend?

Caterer

Your caterer can be a critical part of the success of your wedding. While reading online reviews and going to tasting events can help inform your decisions, getting clear answers to the following questions will make sure there are no stressful surprises in the catering for your wedding day.

  1. What is your average price per person?

  2. Do you offer tastings of your menu?

  3. Do you provide alcohol or wedding cakes? If yes, may I use an outside vendor if I choose?

  4. Can you accommodate dietary requests (gluten free, vegan) for a few guests? Kid’s meals?

  5. Are you open to using dishes we request, instead of only those on your menu?

  6. Do you provide butler/waiter/bar service with the package?

  7. Where do you source your ingredients?

  8. Can we add extras to your set packages? What is the cost to add an additional item?

  9. What styles of service do you provide (ie, buffet, plated, passed hors d’ouevres)

  10. Do you provide plates, glasses, flatware, etc? Is this included in the price of the package?

Baker

The last thing you want on your wedding day is a cake disaster. To ensure you are getting the design and quality you deserve at a fair, affordable price, don’t forget to ask your baker these 10 important questions.


  1. Does the price differ depending on the icing used?

  2. Do you offer a lower price for a small presentation/sheet cake combination?

  3. Have you worked at our wedding venue before?

  4. Will the cake be delivered, or do we need to pick it up?

  5. Will the cake require refrigeration between delivery and serving?

  6. Do you provide a cake topper, or when can we deliver ours?

  7. Do you require a deposit?

  8. Are you open to making a custom cake based on photos?

  9. Are there any common allergens in the cake we have chosen (nuts, gelatin, etc)

  10. Do you offer free tastings? For how many people?